General ledger
Double-entry accounting with a real chart of accounts, journal entries (recurring ones too), accounting periods and period close. It's the ledger, not a summary of one.
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GL · trust · commissions · payroll
Accounting with a real general ledger and commissions that actually reconcile.
PrismAMS Accounting is a full double-entry general ledger inside the management system. It's the part most agency software quietly leaves out, and it's the part that decides whether your team lives in one system or three. The ledger, trust accounting built for fiduciary money, commission reconciliation that actually reconciles, bank feeds and payroll all sit next to the policies they come from. No month-end export to something else.
- Double-entry
- A real general ledger
- Trust
- Fiduciary handling built in
- Reconciled
- Carrier statement to policy
- One system
- No month-end export
What's included
Everything in Accounting, shipped today.
Trust accounting
Fiduciary funds kept and reported as fiduciary funds. That's the requirement most general-purpose accounting packages can't meet for an agency.
Commission reconciliation
AICarrier statements are read and matched against the policies they're supposed to be paying on, so the ones that don't match surface instead of getting absorbed. This is where agencies routinely find money.
Bank feeds & reconciliation
Live bank connections, matching and reconciliation. The ledger and the bank agree, and you can see exactly where they don't.
Invoicing, payments & checks
Invoices, estimates, payment capture and check writing, tied to the client record instead of a separate billing tool.
Payroll
Employees and contractors, pay runs, filings, and sales-commission payouts calculated from the same commission data the reconciliation runs on.
Surplus lines
Surplus lines tax handling kept with the policy and the ledger, so filing is a report you run instead of a history you reconstruct.
Budgets, fixed assets & tax reporting
Budgeting with variance, fixed-asset schedules and depreciation, quarterly taxes and year-end reporting.
Vendors & expenses
Vendor records, expense capture and the payables side, in the same ledger as everything else.
How it works
Four steps, no export in the middle.
- 01
The policy is the source
Premium, commission and fees originate on the policy record, so the ledger sits downstream of the book. There is no parallel set of numbers.
- 02
Carrier statements come in and get matched
Statements are read and reconciled against expected commission per policy. Variances surface, biggest first.
- 03
The bank confirms it
Bank feeds reconcile the cash side, trust accounts included, against what the ledger says should have moved.
- 04
Close the period
Period close, reporting and filing run off one set of books. There's no export-and-hope step.
Why it's different
Why the second system stops being necessary.
- An AI layer sitting on top of your AMS can't see the money at all. Coverage questions and billing questions end up answered by two systems that don't agree.
- Commission reconciliation only works when the policy data and the statement data live in the same place. Otherwise it's a spreadsheet, and you know which spreadsheet.
- Trust accounting is a compliance obligation. General-purpose accounting packages weren't built for it.
- One ledger means one month-end, one audit trail and one set of numbers to defend.
FAQ
Common questions.
+Do we still need QuickBooks?
For most agencies, no. The general ledger, trust accounting, payables, payroll and reporting are all here. Agencies with unusual entity structures sometimes keep a separate corporate book, and that's worth a conversation on a demo.
+How does commission reconciliation handle a statement that doesn't match?
It surfaces the variance against the policy it should have paid on, ranked, instead of netting it away. The finding is the product.
+Is trust money actually segregated?
Yes. Trust accounting is handled separately from operating funds, with its own reconciliation, because the fiduciary requirement is different from ordinary bookkeeping.
Off-the-shelf is for cereal.
Give us 30 minutes and we'll walk through your real workflows in a tenant set up for your agency. No slides.